How to Setup Signatures in Outlook 2016

Whenever you send an email, it is very important to let the peoples know who you are. This builds a trustworthy relationship which is very important in todays digital world. To let the other peoples, know who you are when you are sending an email, the best option is to use your signatures, make sure all your information is mentioned in your signatures.

This create a comfortable environment with peoples for online communications. We normally use outlook for our business-related communications and it’s important that all our emails have signatures either we are sending new emails or replying or forwarding the emails.

Setup Signatures in Outlook 2016

Click on the start menu and type outlook.

Click on the outlook icon and this will open Outlook 2016.

On the top left corner, click on the File on the file menu. This will open account related information. On the left side, click on Options.

It will open all of the configuration options of outlook.

Click on Mail, you will see mail configuration option on the right side. Then click on Signatures.

On signature setup wizard, click on the New button.

Enter any name for the signature, normally you can map the name with your account, like for email address, I am setting up this as AvoidErrors, for other company you can name it according to your company name and then click OK.

Now type all your relevant information in the box below like your name, email address, website address and many others.

You can also setup default behavior of the signature like with which email account it should be linked to, should it be added in New Messages as well as Replies/Forwards etc. Once done, click on Ok.

Now you have setup your email address with your account in outlook.

Muhammad Imran Habib

Imran is a technology evangelist with 8 years of experience working with some of the Industry leading companies. Imran's expertise includes On-Prem/Virtual Infrastructure deployments, IT Solutions for SMEs, End User Computing Support.

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